Deck Positions:

Description

Time Commitment

# Needed per Session

Safety Marshal

Ensure safety of swimmers during warm-up (warm-up procedures are being followed)

1.5 hours – 2 hours

30 min before warm-up to end of warm-up

2-3

Time Keeper

Take and record manual times of swimmers. Ensure proper swimmer in lane. Understand paperwork related to timing

4.5 – 5.5 hours

45 min before session start to end of session. 

16-24

Judge of Strokes/

Inspector of Turns

Inspect technique of swimmers (stroke). Inspect turns of swimmers. Report infractions to referee.

4.5 – 5.5 hours

45 min before session start to end of session.

2 JS

8-16 IT

Clerk of Course & Marshals

Assign and/or ensure swimmers are in proper heat and lane. Check and control swimmers in marshalling area

4.5 – 5.5 hours

1 hour before session start to end of session.

1 + 2 marshals

Chief Timer

Ensure accuracy and efficiency of timers. Back-up timer

4.5 – 5.5 hours

1 hour before session start to end of session.

1 + 1 assistant

Starter

Ensure a fair start for all swimmers. Know rules. Work closely with referee

4.5 – 5.5 hours

1 hour before session start to end of session.

1

Referee

Main authority on deck. Ensures meet is run fairly and smoothly

5 - 6 hours

1.5 hours before session start to end of session.

1

Office Positions:

Description

Time Commitment

# Needed per Session

Chief Judge Electronics (CJE)/ 

CFE: Oversees the operation of the timing equipment. Ensures equipment is operating properly and watches finish touches of all swimmers

4.5 – 5.5 hours

1 hour before session start to 15 min after end of session.

1

Chief Finish Judge (CFJ)

Recorder/Scorer (R/S)

CFJ: determines official times through the use of manual (stop watches) and semi-automatic (plunger) timing devices.

R/S: Maintains the official record of a session. Uses Hy-Tek Meet Management software

4.5 – 5.5 hours

1 hour before session start to 15 min after end of session.

1

Management:

Description

Time Commitment

# Needed per Meet

Meet Manager

Is responsible for planning and organizing every aspect of the meet

- Occasional planning meetings during the season

- 2 weeks of preparation leading up to the meet/ 1 week of light follow-up after the meet

- Full days during the weekend of the meet 

Apart from the meet weekend, this can largely be done on your own schedule, from home via email

2

Club Officials Chair

Coordinates in‐person clinics for their club. Recruits swim meet officials and ensures all spots are full. Monitors progression of officials’ development.

- Preparation of 5-10 clinics throughout season

- 2 weeks of preparation leading up to meet

- Onsite (not full-time) during the weekend of the meet

1

Club Officials Administrator

Manages the Swimming Canada Officials Registration system (RTR) for the club. Registers officials with Swimming Canada/ Swim Ontario. Maintains officials’ online profile information. Identify officials reaching next certification level.

- Update officials listing at start of each season (several hours)

- Update officials’ profile on an ongoing basis as clinics are offered and meets held (1-2 hours post clinic, 2-3 hours post meet)

1

Other (non-official):

Description

Time Commitment

# Needed per Session

Announcer

Announces swimmers for finals

4.5 – 5 hours

30 min before session start to 15 min after end of session

1

(Finals only)

Awards

Organizes awards as results are finalized and become official

4.5 – 5 hours

30 min before session start to 15 min after end of session

1

Runner

Collects time sheets at the end of events. Posts final results

4.5 – 5 hours

30 min before session start to 30 min after end of session

1